Travel & Expense Information

General Information

CUNYfirst System

Directive 6

The Office of the Comptroller of The City of New York issues its Internal Control and Accountancy Directives, establishing financial policy, procedures, and standards for City of New York agencies. Directive 6 addresses the guidelines governing travel, meals, lodging and other expenses incurred during the conduct of official business.

Directive 6 - Travel, Meals, Lodging, and Miscellaneous Agency Expenses (rev. December 2016)

Hostos Community College Directive 6 Handbook (rev. October 2013)

Reimbursement Rates

The following pages provide the official maximum rates for reimbursement of City of New York employees traveling on official business.

• Domestic Per Diem Rates (US General Services Administration website)
• Foreign Per Diem Rates (US Department of State website)
• Foreign Exchange Rates (US Federal Reserve website)

Forms

General

• CUNYfirst Login - Please note: The Travel & Expense Module in CUNYfirst is the preferred method for submitting travel authorizations and expense reports. Our office has created a step-by-step guide (.pdf) to assist users with the process.
• Travel Request (.pdf)
• Travel Expense Voucher (.pdf)
• Personal Expense Form (.pdf)

Faculty

The following documents are specific to faculty seeking reimbursements for travel and related expenses.

• Travel Request Form - Instructional Personnel (.pdf)
• Travel and Related Expense Policy (.pdf)
• Procedures and Guidelines for Requesting/Awarding Supplemental Travel Request Funds (.pdf)

Related:

• Travel & Expense FAQs
• Information, Policies & Guidelines (Office of Academic Affairs)