Hiring & Managing Staff

Principal Investigators and Project Directors that intend to hire staff to work on their program and/or project must adhere to the guidelines listed below.  Review your budget prior to the recruitment process and ensure that you have budget lines for personnel.
Note that the Research Foundation of CUNY is an E-Verify employer and completion of the I-9 and E-Verify processes are required to onboard staff.

For more information on E-Verify, click here.

New Hires and Re-Hire Guidelines:
  • As of April 2020, paper new hire and rehire packets are no longer used. The Research Foundation has transitioned to the "RF Onboard" electronic system that can be accessed via the RF homepage-->electronic tools-->RF Onboard. Training videos are available to all PI's by clicking the tab on the upper right hand corner of the page  labeled as "Help"
  • As per the RF, Principal investigators (PIs) must post vacancies for Full-time and Part-time A positions. 
  • The classification of an RF employee is based on the number of hours that they will work on a bi-weekly basis:
    • Full-time (employee works 70 hours)
    • Part-time A (employee works more than 38, but less than 70 hours)
    • Part-time B (employee works 38 hours or less)
  • A rehire is defined by the RF as any employee of RFCUNY that is reappointed after a break in service lasting 120 or more days.  Thus, a rehire must undergo the onboarding process whenever they have been off of payroll for 4 or more months
  • To confirm whether or not the person that you are hiring is a rehire, contact Kesha_Grant@rfcuny.org
  • New hires and rehires should not begin to work until an electronic packet is completed and submitted by the employee and PI and then processed by the Research Foundation. All hires will receive a "welcome email" from the Research Foundation that lists their employee ID as well as instructions for logging into their RF account. 
  • All new employees must complete the RF's harassment prevention training. Click here to access the training module.
Resources: Click here for the most up to date information on hiring and managing your RF staff.