Volunteer at Commencement

Hostos Commencement Graduation 2019

Volunteers are needed to provide assistance during
Hostos Community College's 50th Commencement ceremony
Friday, May 29, 2020 at Lehman College’s South Baseball Field

Please help us welcome the families and friends of our graduates as we celebrate this very special milestone in our graduates' lives. We strongly rely on commencement volunteers to ensure the day’s events run smoothly and the atmosphere is enjoyable for our graduates and their guests.

Time Commitment

Volunteers will need to be available from 6:30 a.m. to 1:30 p.m. (a full day of work) on commencement day, May 29th.

Volunteers also must attend an orientation session on Friday, April 24th and training Wednesday, May 6th.

Responsibilities

We are looking for volunteers to serve in the following roles:

  • Early Morning Set-up – Assist with the set-up of the APEX, baseball field, East Dining Room and Faculty Dining Room.
  • Greeter – Welcome guests and direct them from various entry points to the baseball field.
  • Guest usher – Answer general questions pertaining to restrooms, refreshments, etc and direct guests to available seats. Distribute event programs to guests as they enter the baseball field.
  • Graduate Registration and Robing:
    • Graduate check-in: Distribute name cards to undergraduate students and help them fill them out as they arrive for the ceremony; assist with straightening caps, gowns, sashes, and stoles; and gather graduating students in the APEX.
    • Usher: Assist graduates to form line for processional and manage the division between guests and graduates.
  • Volunteer check-in – Serve as the first point of contact for volunteers as they arrive. This assignment includes managing check-in/check-out, alerting volunteer team captain to no-shows and positions that need to be filled, and using a two-way radio. If assigned to this role, you may be asked to arrive 30 minutes prior to shift start time or to remain 30 minutes after a shift end time.
  • Quad Post-Reception – Direct guests and graduates to quad after ceremony concludes. Encourage grads to take photos at Alumni backdrop.

If you have any questions or need additional information before committing, please send an email to volunteer@hostos.cuny.edu.

If you are willing to volunteer and have your supervisor's permission (if applicable), please complete and submit the form by Tuesday, March 31st.

Thank you in advance for your assistance!

The Volunteer at Commencement form is open to Hostos' faculty, staff, and students only. To access the form, please use your Hostos userid and password.