Preferred Name Changes: CUNY Policy states that students and employees are permitted to use a preferred first name and middle name on all non-official records such as ID card, email address, course rosters, etc. without the need to provide documentation (other than a complete Preferred Name Request Form). A preferred name is not a legal name, but is how the individual wishes to be addressed. No documentation (other than a Preferred Name Request Form) is needed to update a preferred name. Note that employees cannot request a preferred name change for their last name and cannot request a preferred name for a change on official documents and system entries such as the C1 name of record, benefits records, payroll records, W2, etc. These types of changes require a legal name change and a submission of applicable documentation to HR. Employees seeking to use a preferred name should complete a Preferred Name Request Form and then submit to the College HR Office to initiate the change. HR will facilitate outlook directory and ID changes for the preferred first name and advise the supervisor, department, and/or registrar that the employee should be addressed with the “preferred name” in all communications including, but not limited to verbal communications, email, memos, internal communications, department website, etc. Gender Changes: Please complete a Gender Change Form and submit to the Human Resources Office for C1 entries to be made. No other documentation is required.