Travel

Overview
 
Academic departments are assigned a budget each year to support faculty travel for professional development.  The funds assigned to each department are allocated to faculty at the discretion of their chairperson and/or the department P&B committee.
 
Faculty may also apply to the OAA Supplemental Travel Fund to request additional financial support for travel. The OAA Fund solicits applications once in the fall and once in the spring and award letters are mailed approximately two weeks after that semester’s deadline.  The amount awarded to each faculty member is dependent upon the number of applications received and the type of activity pursued.  Faculty presenting at professional conferences receive priority. In addition to professional presentations, the OAA Fund will also support faculty applications to attend conferences and/or participate in scholarly research.  Faculty are welcome to apply for funds in both the fall and spring.  Applications received after the fall deadline, will be reviewed in the spring.
 
Faculty on sabbatical are not eligible for the OAA Fund.

The fall 2016 application deadline is Friday, October 28
The spring 2017 application deadline is Friday, March 17.

Processes
 
The process for requesting funds and receiving reimbursement varies slightly according to the time when the request is made.  Below are the two processes.  Despite the slight variations, both processes require the submission of the  OAA Travel Request Form, CUNYfirst Travel Authorization Request and CUNYfirst Travel Expense Request.  
 
Faculty who do not have access to the CUNYfirst Travel and Expense Module must complete and submit the CUNYfirst Procurement, Travel and Expense Form and W-9 Form (W-9 Instructions).
 
The CUNYfirst Travel and Expense Module manual can be accessed here: CUNYFirst Travel Expense Manual

Travel Process A: For Faculty Requesting Travel Funds Prior to the Call for Applications for the OAA Travel Fund

Travel Process B: For Faculty Requesting Travel Funds After Receipt of OAA Supplemental Travel Fund Award Decisions


Helpful Reminders
  1. The College reimburses travel expenses per the guidelines set by the U.S. General Services Administration.  Allowable reimbursement amounts are based upon location and season of travel.  For detailed and current information regarding allowable reimbursement amounts, please visit the U.S General Services Administration.
  1. As a New York State educational institution, the College is exempt from state taxes.  Due to its tax exempt status, the College cannot reimburse New York State hotel taxes.  Please provide hotels in New York State with the NY Exemption Certificate to avoid charges which are not eligible for reimbursement.  
     
TAX EXEMPT FORM NY Hotels